The future of your organization depends on a successful enterprise resource planning (ERP) cloud migration. If you have already planned and redefined your business processes around migrating your ERP solution to the cloud, you cannot afford to have that migration fail. These five tips show you how to choose the correct cloud ERP vendor and implement a cloud-based ERP solution for your business.
1. Understand Your Requirements
No solution should be implemented without the proper planning, which means defining a list of your core ERP requirements. If your company wants to pursue an ERP solution, it should be cloud-based and meet all your business needs. Document your critical business processes and key performance indicators. Does your company need more control and mobility? What are the goals for a properly implemented cloud-based ERP solution? By understanding your requirements for ERP, you should have a much easier time discussing solutions with ERP vendors.
2. Research Cloud ERP Options
Do your research before discussing options with a vendor. Many cloud-based ERP vendors offer multiple solutions based on your industry and organization size. Keep in mind that public clouds cost less but offer less flexibility than private clouds. Options include standardized workloads, scalability to add users as your business expands, and options to increase or decrease functionality on demand. Public clouds offer the scalability and self-service you may need, and a cloud-based ERP vendor can go over the options, coverage, and cost that’s right for your business.
3. Plan to Realign Teams and Resources
On successful implementation of a cloud-based ERP solution, your entire business model may change. Internal teams will discover the vast options available to them; they can shift their time and skills on other tasks because certain tasks may require less time to perform than they did prior to the migration. You may have to realign your IT staff and use their expertise to train other staff to use the new solution—a particularly successful realignment plan in small to medium-sized businesses that implemented a realignment after their cloud-based ERP solution went live.
4. Obtain Proper Buy-in from Leadership and Stakeholders
When you have a major shift in your business processes, you must make leadership and stakeholders aware of any major changes. Leadership may ask how the change affects everyone in the company and what benefits it provides. Make sure that leadership and stakeholders are aware of any changes before, during, and after a cloud-based ERP implementation. You may need to have at least one key leader or stakeholder to champion the effort.
5. Maintain Control over the Budget and Timeline
A cloud-based ERP migration may have high upfront costs because of custom requirements and initial setup fees. A project manager should monitor and maintain strict control over the timeline and budget of this effort. When presenting the estimated cost to leadership, remember to include the projected total cost of ownership over the lifetime of the vendor contract. Also, don’t forget to evaluate all ERP vendors with the same criteria set each year. Keep in mind the cost to add new modules, mobile app versions, per-user cost, and ongoing maintenance fees.
About the Author:
Anthony Ortega has extensive IT support and systems engineering experience in government environments. A solutions-focused professional, he has led staff; worked in network operations support, information assurance, and change management; managed project software and licenses; and provided quality assurance. Anthony is currently working on his Ph.D. dissertation in Organizations and Management, with a specialty in IT Management. He is an analyst with Studio B.
Source: SANS ISC SecNewsFeed @ February 16, 2017 at 04:12PM